The Researcher's Tool Kit

Resources for working smarter

Records storage space available in Chicago Loop

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Need off-site storage to solve the nagging problem of where to keep your study records and maintain compliance with federal, sponsor, and institution regulations?  Jesberg Consulting Services now offers secure, climate-controlled records storage space in the Chicago Loop.  Contact jesbergconsulting@gmail.com for details including rates and terms.  Mention The Researcher’s Tool Kit in your inquiry email and receive a 10% discount (expires January 31, 2015).toolkit-24157707 copy

Why store data and other research materials once a study has concluded?

Specific regulations are in place addressing how long you are required to store records after the completion of research, and you must keep records for the longest applicable period of time.  Typically, you must keep your research records for at least 5 years and possibly longer, depending on the longest applicable standard.  It is also best practice to retain data until there is no reasonable possibility that you will be required to defend against an allegation of scientific misconduct.  

Keep in mind…

  • Federal regulations require research records to be retained for at least 3 years after the completion of the research (45 CFR 46).
  • Some institutions require that data are kept for at least 5 years.
  • Research that involves identifiable health information is subject to HIPAA regulations, which require records to be retained for at least 6 years after a participant has signed an authorization.
  • Research sponsors may require longer retention periods.  Always check a Notice of Award for specific regulations.

 

 

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Author: Jeanine Jesberg

Jeanine Jesberg is a grants consultant, Certified Research Administrator (CRA), and licensed clinical speech-language pathologist (CCC-SLP) specializing in work with academic institutions and non-profit organizations. Her multi-faceted career includes several positions, including Program Director, Director of Research Operations, and Executive Director, at the University of Chicago as well as Manager of Research Administration at Northwestern University with knowledge that spans strategic planning, conference planning, program management, budget development, research operations, and research administration. She also has over 15 years of experience as a speech-language pathologist in the roles of clinician, Clinical Instructor, Lecturer, private practice Founder/CEO, and speaker. Jeanine currently lives and works in Chicago, IL.

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