The Researcher's Tool Kit

Resources for working smarter

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Need off-site storage to solve the nagging problem of where to keep your study records and maintain compliance with federal, sponsor, and institution regulations?  Jesberg Consulting Services now offers secure, climate-controlled records storage space in the Chicago Loop.  Contact for details including rates and terms.  Mention The Researcher’s Tool Kit in your inquiry email and receive a 10% discount (expires January 31, 2015).toolkit-24157707 copy

Why store data and other research materials once a study has concluded?

Specific regulations are in place addressing how long you are required to store records after the completion of research, and you must keep records for the longest applicable period of time.  Typically, you must keep your research records for at least 5 years and possibly longer, depending on the longest applicable standard.  It is also best practice to retain data until there is no reasonable possibility that you will be required to defend against an allegation of scientific misconduct.  

Keep in mind…

  • Federal regulations require research records to be retained for at least 3 years after the completion of the research (45 CFR 46).
  • Some institutions require that data are kept for at least 5 years.
  • Research that involves identifiable health information is subject to HIPAA regulations, which require records to be retained for at least 6 years after a participant has signed an authorization.
  • Research sponsors may require longer retention periods.  Always check a Notice of Award for specific regulations.




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ResearchMatch…a resource for participant recruitment

Does your research include any type of IRB-approved study (not just clinical trials)?  You may want to check out ResearchMatch.

What is ResearchMatch?

ResearchMatch is a registry that was created through collaborations between the Clinical & Translational Science Awards (CTSA) Consortium and funded by the National Center for Research Resources – a component of the National Institute of Health. The registry is hosted at Vanderbilt University.  It is secure and free for any participating site & their researchers. There are currently 96 participating institutions and 34 partner organizations.  Click here to determine if your institution is a participating site.cropped-cropped-toolkit-24157707-copy.jpg

What is ResearchMatch’s goal?

ResearchMatch has a simple goal – to bring together two groups of people who are looking for one another:

  1. people who are trying to find research studies
  2. researchers who are looking for people to participate in their studies

What does this mean for researchers?

Per ResearchMatch’s website, “You will have access to thousands of volunteers who may meet the criteria you need for your studies. More and more volunteers join every day so the chances of making a positive match become greater and the timeline to discovery gets shorter.”

Need more details?  Check out ResearchMatch FAQs.  Happy recruiting!